Administrative Assistant II With Federal Experience Onsite (Remote with client discretion) Duration: 8 months long contract Location: Bethesda, MD Pay Rate: Hourly The CUP and Cogen are Federal Security Level (FSL) Level 5 facilities. All Contractor personnel must be U.S. citizens. Contractor personnel must have the ability to obtain public trust clearance and have a police record such that an FBI Identity History Summary Report (commonly known as a background check) will show that they are free of criminal convictions and have no history of substance abuse. Responsibilities Maintain Division of Technical Resources (DTR) timekeeping records. ITAS (Integrated Time and Attendance System) preferred. Complete DTR timekeeping audit records, validation, and reconciliation with other timekeeping systems. Develop DTR travel planning itinerary, logistics, coordination, and travel voucher processing. Schedule and allocate resources based on program priorities. Set up and format spreadsheets to analyze information; track and monitor activities; prepare summaries and reports based on information gathered. Maintain branch file systems related to the DTR. Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities. Maintain and organize file systems (electronic or paper) related to assigned projects for correspondence and projects. Compile data and create and maintain slides for presentation utilizing computer programs. Manage and Audit DTR collaborative workspaces. Prepare, generate, or develop process flow diagrams working with stakeholders. Provide support to develop informational dashboards. Take meeting minutes and develop action items. Coordinate the preparation of requests, memoranda, reports, forms, and mailings. Requirements The Contractor Must Have: Level II Administrative Assistant with a minimum of three years' experience. Possess an Associate's Degree in a related discipline. Federal timekeeping experience required. ITAS (Integrated Time and Attendance System) preferred. Knowledge of travel planning, logistics, coordination, and travel voucher processing. Expertise in Microsoft Office Suite, which include, but are not limited to MS Word, Excel, Outlook, and PowerPoint; and able to use online collaborative tools such as Box, SharePoint, WebEx, and MS Teams. Knowledge of scheduling and allocation of resources based on program priorities. Excellent analytical, organizational and time management skills. Strong communications skills, both oral and written, with an emphasis on professional courtesy & customer-service. Familiarity with Federal HR Practices & Policies. Ability to gain familiarity with client HR Practices & Policies. Ability to create Standard Operating Procedures (SOP) Contractor key personnel must not currently possess a valid PIV card or electronic access credential issued by another HHS agency.
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