Job Description

Human Resources (HR) Assistant

The HR Assistant is a key operational member of the Human Resources team, supporting day-to-day HR functions to ensure smooth operations. This role provides hands-on support for onboarding, recruitment, benefits administration, leave management, employee relations, and compliance. The HR Assistant serves as a trusted point of contact for employees and managers, assisting with HR processes, maintaining accurate records, and ensuring compliance with policies and employment regulations. This role is ideal for an organized, proactive HR professional who enjoys supporting employees, executing HR processes, and keeping the HR department running efficiently.

Essential Duties and Responsibilities

Onboarding & Employee Experience

• Coordinate onboarding for new hires, including orientation and completion of employment documentation.
• Prepare and organize onboarding materials and training schedules.
• Assist managers in supporting employees during their introductory period.
• Support employee engagement initiatives and recognition programs.
• Conduct exit interviews and maintain records of employee feedback.

Recruitment Support

• Post job openings, schedule interviews, and assist with candidate communications.
• Support background checks and reference verification processes.
• Maintain applicant tracking system (ATS) records and ensure accurate data.

Employee Relations & Policy Support

• Respond to employee inquiries regarding HR policies, benefits, and procedures.
• Assist managers with performance documentation and administrative HR tasks.
• Support employee relations processes by documenting issues and tracking resolutions.

Benefits & Leave Administration Support

• Process benefits enrollments, changes, and terminations, and support open enrollment.
• Track and maintain leave of absence requests (FMLA, ADA accommodations, and state/federal leaves).
• Ensure accurate leave tracking and compliance with legal requirements.
• Serve as a liaison with benefits providers to resolve employee questions.

HR Operations & Data Management

• Maintain accurate and confidential employee records in HRIS and physical files.
• Assist with data entry and HR-related reporting.
• Generate reports on employee headcount, turnover, and HR metrics as needed.
• Support HR audits and ensure compliance with employment regulations.
• Ensure that all compliance and medical coverage materials are prepared and distributed to employees, including the sales force, on a monthly basis or as needed.

Qualifications

• High school diploma, GED, or Associate in Human Resources, Business Administration, or related field, or equivalent experience.
• 13 years of hands-on HR experience in a support-related role.
• Knowledge of employment laws, HR compliance, and HR best practices.
• Knowledge of benefits and HR or employment compliance is a plus.
• Strong organizational, administrative, and multitasking skills.
• Excellent interpersonal and communication skills, with the ability to work with employees at all levels.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office and experience with HRIS and ATS systems.

Preferred Qualifications

• HR certification (SHRM-CP, PHR, or equivalent).
• Experience supporting recruitment, benefits administration, and HR compliance.
• Bilingual skills (Spanish) preferred.

Physical Requirements

• Primarily office-based, with frequent computer use, phone communication, and occasional walking/standing.
• Ability to lift up to 25 pounds for HR materials or event setup.

Share Corporation/Athea is an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, and business needs. Offers are extended to candidates who best meet the requirements of the position.

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